Run Your Entire Trucking Business From One AI Financial Operating System
Upload receipts. Import rate confirmations. Track loads. Monitor profitability. Prepare IFTA. Export tax-ready reports. All powered by AI.
Interactive Demo
Approx. 3 minutes
From Paperwork to Profit
Walk through the complete AI-powered workflow — from scanning a Rate Confirmation to calculating real profitability. Navigate at your own pace.
Auto-play is off by default. Use ← → keys or the buttons below.
Know your profit before accepting the load.
Never haul an unprofitable load again.
Enter your rate, miles, and expenses to instantly calculate:
Want the full picture across every load? Explore trucking profitability software built for owner-operators and small fleets.
The Cost of Not Knowing
Every week trucking businesses lose money because they don't have clear financial visibility.
LoadNumbers answers these questions automatically.
Built for
Why LoadNumbers?
Built specifically for trucking. Unlike generic accounting software, LoadNumbers understands your business.
Why Not Just Use Spreadsheets or QuickBooks?
See exactly how LoadNumbers compares.
← Scroll to compare →
| FEATURE | Spreadsheet | QuickBooks | LoadNumbers™ |
|---|---|---|---|
| AI Receipt OCR | — | — | |
| AI Load Import | — | — | |
| Load Profitability | — | — | |
| Fuel Tracking | — | Partial | |
| IFTA Reporting | — | — | |
| Document Hub | — | — | |
| Tax Export Center | Manual | Partial | |
| Duplicate Protection | — | — | |
| Rate Confirmation Import | — | — | |
| AI Classification | — | — | |
| Trucking Financial Dashboard | — | — | |
| Business Profit Analytics | Manual | Partial |
Upload once. Everything updates automatically.
Most trucking software starts with manual data entry. LoadNumbers starts with the paperwork you already receive. No duplicate entry. No spreadsheets. No wasted time.
Create Load
Create a load manually or upload a Rate Confirmation. AI extracts shipment details automatically.
Upload Receipt
Drop a fuel, repair, or scale ticket receipt. AI reads the vendor, date, amount, and category for you.
Smart Document Routing
Documents are classified and routed to the right destination. Expenses are categorized as Direct Load Costs or Shared Operating Costs — users confirm before saving.
Reports & Tax Export
Dashboard, Financial Reports, and Tax Export Center update instantly. Download PDF, CSV, or a full ZIP tax package.
Everything you need to run your business
A unified platform designed specifically for the financial realities of trucking.
Never haul an unprofitable load again.
Estimate profit before accepting any load. Understand your Profit Margin, Cost Per Mile, Break-even Point, and Expected Net Profit.
- Live rate-per-mile calculations
- Factor in deadhead and tolls
- Save calculations directly to loads
Know exactly where every dollar goes.
Upload a receipt and our AI extracts the vendor, date, amount, and category automatically. Expenses are classified as Direct Load Costs or Shared Operating Costs, so users can see both true load profitability and overall business profit.
When a strong load match exists, LoadNumbers can suggest the related load. Users can review or change the assignment before saving.
- AI OCR receipt extraction
- Smart categorization & vendor detection
- Duplicate expense prevention
- Classify as Direct Load Cost or Shared Operating Cost
Upload Receipt
Drop your receipt here or click to browse
Ask your business questions in plain English.
Get instant answers about your most profitable lanes, highest expenses, and overall performance without digging through spreadsheets.
- Natural language queries
- Instant financial insights
- Powered by your actual data
AI That Works While You Drive
LoadNumbers AI handles the busy work so you can focus on the road.
AI Reads Rate Confirmations
Upload a rate con and AI creates the load with shipment details automatically.
AI Reads Fuel Receipts
Fuel receipts are extracted with gallons, state, and vendor for IFTA tracking.
AI Organizes Documents
Documents are classified and routed to the right destination automatically.
AI Creates Expenses
Receipts become categorized expenses with vendor, date, and amount extracted.
AI Prevents Duplicate Uploads
SHA-256 file hashing blocks the same receipt from being saved twice.
AI Links Supporting Documents
When a strong load match exists, LoadNumbers suggests the related load. Users review or change the assignment before saving.
AI Builds Financial Reports
Profit & Loss, expense summaries, and vendor reports generated instantly.
AI Helps Prepare Tax Records
Tax Export Center generates PDF, CSV, and ZIP packages ready for your accountant.
Stay Tax Ready All Year
Generate downloadable financial reports and tax-preparation packages whenever you need them.
LoadNumbers provides business financial records and tax-preparation exports. It does not file tax returns or provide tax or legal advice.
Never Upload the Same Receipt Twice
LoadNumbers protects your financial records from duplicates at every step.
SHA-256 Duplicate Detection
Every file is hashed before processing. Exact duplicates are blocked instantly.
Expense Fingerprint Comparison
Vendor, date, amount, and category are compared to prevent duplicate expense records.
AI Duplicate Review
Likely duplicates are flagged for review before saving, with side-by-side comparison.
Database-Backed Idempotency
Server-side idempotency keys prevent duplicates from double-clicks or network retries.
Safe Retry Protection
If a save fails, your reviewed values are preserved for retry without creating duplicates.
Double-Click Protection
The save button disables during processing to prevent accidental duplicate submissions.
Find Anything in Seconds
Powerful search and filtering across loads, expenses, vendors, and documents.
Search
- Search loads by number, broker, or city
- Search expenses by vendor or amount
- Search documents by filename
- Search vendors across all records
Filter
- Filter by category or expense scope
- Filter by date range or reporting period
- Filter by load status
- Filter by linked document status
INCLUDED OR STANDALONE
Simplify Quarterly IFTA Reporting
IFTA Manager™ helps owner-operators and fleets organize jurisdiction mileage, qualifying fuel purchases, vehicles, exceptions, and quarterly reports in one place.
IFTA Manager™
Built into:
LoadNumbers™ and LoadNumbers Team™
No additional subscription required.
Need IFTA Only?
For businesses that only need quarterly IFTA reporting:
- Mileage by jurisdiction
- Tax-paid fuel tracking
- Vehicle management
- Interactive trip maps
- Quarterly calculations
- Exception detection
- Export-ready reports
- Historical quarter records
See it in action
Take a guided, interactive tour of the platform. No signup required. See exactly how LoadNumbers works with real data examples.
Enterprise-Grade Security
Your financial data belongs to you. We use industry-standard security practices to ensure your business information remains private and secure.
Bank-grade encryption
All data moving between you and our servers is securely encrypted.
Secure cloud infrastructure
Your documents and financial records are stored with automatic backups.
Private by default
Role-based permissions ensure only authorized users access your account. We never sell your data.
Protected
Continuous monitoring and automated threat detection.
Share LoadNumbers.
Earn One Free Month for Every Referral.
Invite another trucking business. When they become a paying customer, both of you receive one free month of LoadNumbers.
Invite Friends"I finally know what every load actually earns. It's completely changed how I run my business."
David M.
Owner Operator
"The AI saves me hours every week organizing paperwork. I just upload and it's done."
Sarah T.
Fleet Manager
"I stopped using spreadsheets after the first week. Everything is so much easier now."
Marcus J.
Small Fleet Owner
What's Next for LoadNumbers
We're continuously building new tools to help you run your trucking business more efficiently.
Carrier Match™
Dispatch Center™
Broker Portal™
Fuel Card Integrations
Bank Integrations
Maintenance Scheduler™
Fleet Analytics™
Driver Mobile App™
Cash Flow Forecasting™
Know Your Numbers.
Grow Your Business.
Start your free trial today. No credit card required. Organize paperwork, calculate profitability, simplify IFTA, and generate tax-ready reports—all from one intelligent platform.